Privacy Policy – Divine Beauty Awards
Last updated: [August 2026]
1. Who We Are
Divine Beauty Awards (“we”, “our”, “us”) is an independent awards platform recognising talent, advocacy, and lived experience within the beauty community.
For the purposes of UK data protection law (UK GDPR), the organiser acts as the data controller.
2. What Information We Collect
We may collect and process the following personal data:
Full name
Email address
Social media handles
Entry submission materials (including images, videos, and written content)
Information submitted through entry forms or direct communication
Order and transaction information processed via Big Cartel
Payments are processed securely through Big Cartel and its associated payment providers (such as PayPal or Stripe). We do not store full payment card details.
3. How We Use Your Information
We use your personal data to:
Process and manage competition entries
Confirm entries and payments
Review and assess submissions
Communicate with entrants and finalists
Announce finalists and winners
Issue certificates
Promote the Awards (where consent or legitimate interest applies)
4. Legal Basis for Processing
We process your data under the following lawful bases:
Contract – to process your entry into the Awards
Legitimate interest – to operate, manage, and promote the Awards
Consent – where required for the use of images or content for marketing purposes
5. Sharing Your Information
We may share your data with:
Judges (for assessment purposes only)
Big Cartel and its payment providers (for order processing and transactions)
Service providers that support the running of the Awards (such as email or hosting platforms)
We do not sell or trade personal data to third parties.
6. Data Storage and Security
Your data is stored securely using:
Big Cartel (for order and transaction records)
Secure email systems and Google forms.
We take reasonable steps to protect your personal data from loss, misuse, or unauthorised access.
7. Data Retention
We retain personal data for up to 12 months following the conclusion of the Awards. This allows us to administer the competition, manage results, and handle any follow-up communication.
After this period, personal data held directly by us will be securely deleted or anonymised, unless retention is required for legal, accounting, or regulatory purposes.
Please note that some transaction records may be retained by Big Cartel and its payment providers (such as PayPal or Stripe) in accordance with their legal and financial obligations.
8. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your personal data (where legally possible)
Withdraw consent for marketing use at any time
To exercise these rights, contact: [email protected]
Where data is held by third-party services such as Big Cartel, we will take reasonable steps to assist with your request where applicable.
9. Images and Media Usage
By submitting images or media, entrants agree that their content may be used for:
Judging purposes
Finalist and winner announcements
Promotional content related to Divine Beauty Awards
10. Third-Party Services
We use third-party services to operate the Awards, including:
Big Cartel (store and order management)
Payment processors such as PayPal or Stripe
Email or communication tools
Google form (submissions form)
These providers process data under their own privacy policies and in accordance with applicable data protection laws.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Last updated” date.
12. Contact Us
If you have any questions about this Privacy Policy or your personal data, please contact: